Subject selectors are responsible for evaluating their collections on a continuing basis in order to
The Create List function in Sierra can help with Collection Review. Create a list by call number and review the age of the books, the titles, duplication, and the number of checkouts and renewals. Caveat: Create List is not very reliable in Sierra. We hope that this will improve in later versions.
There is no substitute for going to the stacks and actually looking at and handling your collection. The goal is to review about 1,000 books annually - that is only 30-40 shelves.
Use the Weeding Policy (q.v.) as a guideline.
If you are doing a large review project, it is useful to have a processing slip. First define your review criteria and then create a processing slip that reflects your criteria. An example is given in "Sample Weeding Project" below.
Children's Collection Weeding Project
Purpose: Weed outdated books from the children's collection to make space for newer materials and to reduce the quantity of books to be relocated in a space re-allocation project.
Method: Using specific criteria, an intern or student assistant will examine the books and make preliminary decisions on weeding and retention. The Children's Literature subject specialist will review weeded items and make decision changes as needed. The faculty liaison will be invited to review books selected for weeding. If the faculty liaison has not responded within the deadline, the librarian's decision will stand.
Scope: All books in the Children's Collection will be reviewed except for Dewey Decimal Classifications 500 and 600, which were weeded recently.
(A) Criteria for potential withdrawal
(B) Criteria for retention regardless of age and Access Services
____ Publishing date earlier than [date]
____ Not circulated since [year]
____ Book is damaged
____ Part of an incomplete series
____ Other copies/editions on shelf (give number)
____ Awards list checked
____ Major Authors list checked
Subject specialist decision:
Initials & date _________________