Discovery Services Procedures: Duplicates Project

Discovery Services Procedures

All Discovery Services students will participate in pulling books from the Main stacks for this project.

Students who need Library of Congress Classification call number training, should review this handout and use this exercise. Both of these are located in the Discovery Services Procedures research guide in the Student Training tab.

Students should work on this project when they are not working on their regular duties or higher priority projects. This project is a medium priority project.

• • Regular duties include: mail delivery, answering the dock door (when alone), processing new orders/books, processing large donations/damages, weeding, processing new shipments, physical processing, microfilm preservation, and index projects.
  • Higher priority projects: N/A at this time

Project Steps

• The flow of lists of books to be pulled may not always be constant, so staff must remain flexible.
• Students should report if books are out of order on the shelves and send pictures to Joy of those sections.
• Students will be provided a list of books to pull from Joy, Virginia, or an intern when available.
• Students should pull books as long as they are available but should take a break if longer than two hours.
• Students are to pull books only if they located both copies of the same title and same call number.
  • If they are unsure or if they cannot determine which copy is in worse condition, students should bring all copies down.
  • Worse condition: Joy, Virginia, or an intern will determine which book is in the best condition to be returned to Access Services.
    • This copy should be returned to Access Services immediately to be reshelved.
    • Students should report that the book had not been used or picked up so that Access Services does not enter a pick-up count.
  • To determine the condition, Virginia has created instructions for the students. See Condition Selection tab.
• Students need to mark what items were found and not found on their list. See the table of responses below.
• Joy will have a student enter this information according to the online spreadsheet.
• When students return with trucks of books, they will load the shelves in Metadata Services, so staff Oscar, Cynthia, Alejandra, and Robert can load their trucks or ask students if they have time to load their individual truck.
  • Overflow shelves will also be located in M&M as needed. M&M students may generally also leave theirs there for Robert's convenience.
  • Joy, Virginia, or an intern will coordinate with this staff to ensure each receives a steady amount.
• Once staff processes the withdrawn books, they will deliver the books to Norma’s and/or Robert’s students for physical processing of withdrawing the materials. Alejandra’s student will also work on withdrawals as long as there is time.
• Once the processing is complete, books should be recycled into bins in the back hallway.
  • If there is no room, please let Joy know.
  • If trucks need to be held back while trash is collected, trucks will need to be marked with a “WITHDRAWN” note.

This is still an evolving process. As new things come up, procedures can change. Please remain flexible and keep communication open. Changes are italicized.

NOTE: Only pay attention to highlighted notes on the printed spreadsheet.