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Technical Services Procedures: Selection Guidelines for Subject Librarians

"How to" documents for OCLC, Sierra, and general Technical Services Procedures.

Selection Guidelines

Subject selectors are responsible for developing and monitoring the collections in their assigned disciplines. This encompasses several tasks.

  1. Select and review annually the journal and database subscriptions pertinent to each academic discipline.
  2. Work with an assigned faculty liaison to order materials requested by each academic department: send lists of new books and notifications of any new materials available.
  3. Review the approval plan annually and make any appropriate changes.
  4. Evaluate, weed, and augment as needed a portion of the collection for each discipline annually.

Some faculty are very enthusiatic and helpful, but some are not. In the case of a liaison who rarely or never responds, the selector has options for ordering books.

  1. Send notifications of new books to all the faculty members in the department. If it's a complex department, make a variety of targeted lists so that each faculty member gets notifications of books relevant to his or her field.
  2. Report the liaison's non-responsiveness to the Collection Development Librarian. In the next year, a new faculty liaison will be requested through the chair of the department.
  3. The selector should have a list of all the courses taught in his or her assigned discipline. If no orders are submitted by the faculty, the selector should review the lists of new materials available and select books pertaining to courses offered in the department. In GOBI, it is helpful to look for books that are highly rated by YBP bibliographers: Research, Academic, or Professional level and Essential or Recommended rating. Lists can be sorted by these criteria.
  4. DDA (Demand Driven Acquisitions) is now providing library users with a huge amount of desired materials. However, only about half of newly published books appear in electronic format within two months of publication. Therefore, liaisons and librarians should be keeping up with important books published in hard copy.

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