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UTEP Library Student Handbook

This is the UTEP Library Student Handbook with all the guidelines that all UTEP Library student employees must follow. If you have questions, ask your immediate supervisor and/or UTEP LIbrary Administration.


(revised 4-16-19)


Students may not begin working until all required processing has been completed by the library, Office of Student Financial Aid and the Human Resources Office.  Hours worked by students not following this procedure will not be accepted for payment.  The Office of Student Financial Aid will NOT backdate appointment for any reason.



Students are generally appointed from September 1 of each year to August 31 of the following year (the period covered by the student's Financial Aid Award Letter).  Students are appointed only for the period they indicate they will be enrolled.  If a student indicates in his application he will not be enrolled in the Summer, the appointment will be only for the Fall and Spring semesters.  If the student decides to attend Summer, a new appointment form must be obtained from the Office of Student Financial Aid.  Students who do not register for the summer session will be terminated at the end of the spring semester.  Therefore, it is crucial that departments are aware of each student's enrollment plans and authorized appointment dates.

All Work-Study employees must have their employment authorizations renewed by the Financial Aid office by the end of August of each year to insure continued employment.  The Financial Aid office will notify departments during the month of July of the procedures to be followed and will specify a deadline for employment renewal authorization. For additional information, contact the Office of Student Financial Aid, located in the Mike Loya Academic Services Building, Room 204, They can be reached by calling 915-747-5204 or emailing


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