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PT Capstone- Systematic Review

Importing Data into your RefWorks Account

There are different ways to import data to your RefWorks account the most common are:

  • Direct Import from Databases 
  • Save Citation from Databases into Text Files (.txt)
  • Capturing Web Page data through RefGrab-It
  • Manually Adding Reference
  • Adding Full Text to References

Direct Import from Databases via Direct Export Function

Many databases including Encore (library catalog) provide a Direct Export function which allows you to add citations directly to your RefWorks account. Follow these steps:

  1. Login to RefWorks through the UTEP Library Databases portal in a separate tab.
  2. In the database Select, Mark, Tag or Save to folder the citations you want to add to RefWorks
  3. Locate the Save, Export, Dowload or Sent to link in the database (options differ across databases)
  4. Choose Direct Export to RefWorks or Save to RefWorks link.
  5. You will be taken to a pop up window by RefWorks which illustrate that it is importing references; wait for the import to be completed. If you did not logged in RefWorks in a separate tab you will be taken to the RefWorks login screen.
  6. Once importing finishes you can click on Edit Import Reference, Duplicate Checking Options or View Last Imported.
  7. Move your imported citations from the Last Imported folder into other folders you created for easy retrieval.

Below are some video tutorials on how to direct import citations from specific databases. For flash-free mobile and Apple devices click on

Export References from Encore 

Export References from EBSCO Databases

Export References from ScienceDirect

Export References from ProQuest Databases

Manually Adding References

You can manually add references to your RefWorks account by following these steps:

  1. Login to RefWorks through the Library Database Portal
  2. Click on New Reference button
  3. Select desired citation style from the drop down menu
  4. Choose the folder that you want to add your reference to
  5. Choose the reference type (book, website, journal article....)
  6. Type the information of your reference in the fields you can also add additional fields such as personal notes and abstracts
  7. Click on Save Reference and close the window

Adding Full Text to References

Adding full text to an existing reference:

  1. From within your RefWorks account find the reference you wish to add a full text file and click on the Edit icon
  2. In the Attachments field click the Browse button and select the file you wish to add
  3. Click on the Add Attachment button to attach the file to the RefWorks reference
  4. Click on Save Reference

Adding a full text to a new manually added reference:

  1. Click on New Reference button
  2. Type the appropriate bibliographic information into the form.
  3. On the Attachments field click the Browse button and select the file you wish to add
  4. Click on Save Reference


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